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Passport Caravan: Frequently Asked Questions

What is the CIEE Passport Caravan?

Arizona State University has been selected to host a CIEE Passport Caravan whereby ASU students will be able to have their U.S. passport applications paid for by CIEE and Arizona State University Study Abroad. This is a $135 value. Applications for a first-time passport can only be processed during an in-person appointment with an official passport agent. We are sponsoring 300 free passports!

We will be bringing official passport agents to campus for a one-day event to conduct a large number of application appointments. Appointment slots are limited and will be granted on a first-come, first-served basis. Application materials will be submitted to agents on this date, and successful applications will result in passports that will be mailed to students approximately 4-6 weeks after the event.

What is the purpose of the CIEE Passport Caravan?

We hope to increase participation in study abroad programs, especially for students who might find the cost of a passport to be an obstacle in planning their study abroad experience.

Who is eligible to participate?

To be eligible to participate, you must be a current degree-seeking Arizona State University undergraduate student in first-year, sophomore or junior status, a first-time passport applicant and a U.S. citizen. If you are under 18 years old, you are still eligible to participate but please be aware that there are additional requirements for minors’ passport applications. If this applies to you, please contact the ASU Study Abroad Office to learn more. 480-965-5965 and studyabroad@asu.edu 

I am interested and eligible. How can I sign up?

Due to an overwhelming response, we have received more applications than we can accommodate and are no longer accepting new applications.

If you applied for the Passport Caravan, you can expect to receive an email from the Study Abroad Office on your status and potential next steps if you are accepted or added to the waitlist. Applications are processed based on meeting eligibility requirements and on a first-come, first-serve basis.

I already have a passport and it is expiring soon. Can I sign up for this program to receive a renewed passport?

No, the CIEE Passport Caravan official agents will only be processing first-time passport applications. Applications for renewals will not be processed at this event.

I had a passport when I was age 15 or younger and need to renew my passport now. I see the procedure and form I need to renew my passport is the same as for first-time passport applicants. Can I sign up for this program to receive a renewed passport?

No, the CIEE Passport Caravan event and funding is only for first-time passport applicants.

I just recently applied for a passport. Can the Passport Caravan program reimburse me?

No, the CIEE Passport Caravan program will only cover passport fees for students who submit their applications to official agents during our October 23rd event.

Can I apply for a passport online or by mail instead of in-person?

No, the Department of State does not currently have the option to submit your first-time passport application online. Applications for a first-time passport can only be processed during an in-person appointment with an official passport agent.

What date will this event be held?

Wednesday, October 23. If you are interested, please mark this date on your calendars now and be ready to schedule an exact appointment time as soon as you receive further details from the ASU Study Abroad Office.

I need my passport soon. Can I submit my application earlier? Can I expedite my application?

All participants in the CIEE Passport Caravan are expected to submit their applications on October 23. Applications cannot be submitted earlier and still be considered part of this event to have fees waived.

Passport Caravan participants CAN pay to have expedited processing of their application (see the State Department's website for details). This additional cost will be borne by the participant and not covered by CIEE or ASU Study Abroad. Interested students should bring payment (check or money order) for the expedited processing fee on October 23rd.

Students should carefully consider their travel plans and the possible risk of not receiving their new passport in time for departure. If you are considering this, be sure to understand all possible ramifications including airline and hotel cancelation timelines and possible penalty fees. The wisest course of action in this case might be to apply earlier, on your own, even if this means that the Passport Caravan program will not cover your passport fees.

I signed up on SignUpGenius. Is there anything else I need to do now?

Please read the Required Materials for a Passport Application PDF document and use those instructions to begin preparing your application documents. We especially want to encourage students to work on getting their proof of U.S. citizenship into their hands as soon as possible.

Will the CIEE Passport Caravan program pay for my passport photo?

No, students will need to get photos in advance of the October 23rd event and pay for them on their own. You can expect to pay around $7 - $15 for photos, depending on which business you go to and how many photos are included in your set.

What will happen during my application appointment on October 23?

The official passport agent will review all of your documents. The agent may ask you questions to confirm your identity. At your appointment (and only then – NOT before) you will sign your DS-11 application form and confirm for the agent that all information is accurate to your knowledge. You will submit your materials to the agent for processing. Most appointments will take 15 minutes or less.

Will I receive a passport book, a passport card, or both?

Only a passport book.

When should I expect to receive my passport?

As of January 2017, the Department of State's website shows that routine processing time is 4-6 weeks and the expedited processing time is 2-3 weeks. After submitting your application documents on October 23rd, you will also be able to check the status of your passport application on the U.S. Department of State’s website.

How will my passport book be mailed back to me?

Newly-issued passport books are delivered using Priority Mail with Delivery Confirmation. Your citizenship evidence will be mailed back separately from your new passport.

Who can I contact for more information?

Please contact the ASU Study Abroad Office at studyabroad@asu.edu or 480-965-5965.

How can I learn more about the event sponsors?

ASU Study Abroad Office: mystudyabroad.asu.edu

Council on International Educational Exchange (CIEE): https://www.ciee.org/