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Study Abroad FAQs  |  Fall 2020 update  | Novel coronavirus updates

Frequently Asked Questions (FAQs)

International Travel Registration

Who is required to register travel?

Who is required to register travel?

All ASU students (and faculty/staff members accompanying ASU students) participating in University-Related Travel outside of the United States and its territories.* Per the ASU Student International Travel Registration Policy, University-Related Travel includes, but is not limited to, the following activities:

  • Research, experiential learning (e.g., international internships, co-ops, volunteering, service-learning), independent study done abroad, or any other international travel that is part of an ASU class or for which the student receives ASU resident credit;
  • International travel sponsored by or affiliated with ASU or an ASU student organization (this applies to both affiliated and independent student organizations registered with EOSS);
  • Any other international travel by students for the purposes of officially representing ASU, such as participation in an academic or professional conference or a Sun Devil Athletics team activity.

*Students/faculty/staff traveling abroad on programs administered by the ASU Study Abroad Office are registered in a separate system.

What are the benefits of registering my international travel?

What are the benefits of registering my international travel?

All registered travelers will receive the following services and resources:

  • Travel Intelligence. Access mobile-ready international travel intelligence and expert risk analysis and advice - before and during your international travel - about things like immunization requirements, safety risks, emergency services, LGBTQIA traveler concerns, and political stability/unrest.
  • Emergency Communications. Access 24/7 ASU emergency response services and enable ASU to reach you in the event of an emergency – abroad or at home. The travel registration system is ASU’s official means for sharing urgent health, safety and security related information.
  • International Health Insurance. Get covered by ASU's international health insurance program and access resources that will help you manage your medical needs abroad. This coverage also includes emergency evacuation in the event of political instability or natural disaster.

Is there a cost to register?

Is there a cost to register?

Yes. All registered travelers will be charged an International Travel Service Fee of $3/day. International Travel Service Fee charges will cover the following dates: beginning 1-2 days prior to the start of your university-related activity abroad through 1 day after the end of your university-related activity abroad.

How is the International Travel Service Fee billed?

How is the International Travel Service Fee billed?

It depends... Students who select the “Self-Pay” option when registering will see the fee posted to their ASU student account within 7 – 10 days of registering. For “Sponsored” travel, the ASU Study Abroad Office will coordinate billing with the sponsoring academic unit. Please contact travelsafely@asu.edu with questions about any specific situations.

Is the International Travel Service Fee an approved expense for grant-funded travel?

Is the International Travel Service Fee an approved expense for grant-funded travel?

Yes.

What is the difference between “individual” and “group” travel?

What is the difference between “individual” and “group” travel?

All travelers have to register themselves in the Student International Travel Registration System. Students traveling alone should select the “individual” registration options; students traveling with one or more other ASU students, faculty or staff members should select the “group” registration options.

What is the difference between “self-pay” and “sponsored” travel?

What is the difference between “self-pay” and “sponsored” travel?

Students registering ASU-related international travel should know in advance who will be paying the cost of the $3/day International Travel Service Fee as this will determine whether you should select the “self-pay” or “sponsored” option when registering your travel.

  • Self-Pay: the cost will be billed your student account (even if that cost will later be reimbursed by a department or grant)
  • Sponsored: the cost will instead be billed directly to an ASU department or grant (details will be verified with the “sponsor” prior to any charges being submitted)

What does the registration process entail?

What does the registration process entail?

Click on the below links for a pdf with an overview of the registration process, depending on the category of travel:

Does my trip need to be approved before I can make my travel arrangements?

Does my trip need to be approved before I can make my travel arrangements?

It depends. Travel to most international locations does not require specific approval. However, ASU does require advanced review and approval for all University-Related Travel to a country and/or area designated as a “high risk destination.”

How do I know if ASU considers my destination to be “high risk”?

How do I know if ASU considers my destination to be “high risk”?

The Associate Director of International Health, Safety and Security in the ASU Study Abroad Office will contact you via email if ASU considers one or more of your destinations to be “high risk.”

Per the ASU Student International Travel Registration Policy, a country and/or area is designated as a “High Risk Destination” if any of the following conditions apply:

  • A current Travel Advisory (Level 3) has been issued by the U.S. Department of State;
  • A current Travel Health Warning (Level 3) has been issued by the U.S. Centers for Disease Control and Prevention;
  • A destination has a current WorldAware Security Assessment rating of 4/5;**
  • A destination has a current Concur Security Rating of 4/5;** or
  • ASU travel to a country/area has been designated as restricted by the Office of the University Provost.

**WorldAware and Concur are third party travel intelligence service providers with which ASU has a contractual relationship for risk analysis and other travel risk management services. ASU will not approve student travel to any destination with a 5/5 rating from WorldAware or Concur.

How do I get approval to travel to a “high risk destination”?

How do I get approval to travel to a “high risk destination”?

ASU requires advance review and approval of your travel to a “high risk destination” by the International Travel Advisory Committee (ITAC).

Students registering travel to a “high risk destination” must review supplemental information provided within the Student International Travel Registration System and acknowledge the risks related to such travel by digitally signing an Acknowledgment of Safety and Security Risk(s).

Can I edit my travel registration details?

Can I edit my travel registration details?

Yes. You have two options to edit your registration…

  1. Notify travelsafely@asu.edu that your plans have changed. Be sure to provide details regarding any change in locations, dates, etc.
  2. Return to your initial registration to edit your itinerary directly. To do so, login here, then navigate to your current travel registration (on the left side of the screen). Click on the name of the trip to edit your trip itinerary.

If you have canceled your travel plans and need to withdraw your travel registration (to avoid being charged the International Travel Service Fee), notify travelsafely@asu.edu as soon as possible.

Do I still need to register my travel in Concur (My ASU TRIP)?

Do I still need to register my travel in Concur (My ASU TRIP)?

This system does not replace ASU’s travel management system, so if you require expense approval or reimbursement you should also register your ASU business travel at https://cfo.asu.edu/myasutrip.

Are ASU faculty and staff members required to register international travel?

Are ASU faculty and staff members required to register international travel?

It depends. Faculty and staff members traveling abroad for ASU business are required to register at https://cfo.asu.edu/myasutrip. Registration in the Student International Travel Registration System is only required for faculty or staff members traveling abroad with one or more ASU students. If you will be in an international location at the same time as a student, but are not traveling with the student or overseeing the student’s activity in any way (at an academic conference, for example), then you are not required to register. Please reach out to travelsafely@asu.edu with questions about any specific situations.

Am I required to register my travel to Puerto Rico (or another U.S. territory)?

Am I required to register my travel to Puerto Rico (or another U.S. territory)?

No. Travelers to Puerto Rico or any other U.S. territory should not register their travel in the Student International Travel Registration System.