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Resources for Academic Advisors

The ASU Study Abroad Office administers more than 250 study abroad programs in over 65 countries around the world.  Students can study abroad during the summer term, sessions A, B or C, during academic breaks, before/after semesters or full academic year.  Participants in ASU study abroad programs earn ASU resident credit and grades for their studies, so that they may maintain progress toward degree completion and remain eligible for financial aid and scholarships.

Academic Advisors can play an important role in encouraging ASU students to study abroad, helping them achieve success on their study abroad program and assisting them in integrating the work they complete abroad into their ASU degree program.  Students may be required to meet with you as part of the application process, or they may be referred to you by an SAO staff member – regardless of how the students find you, we want to ensure that you have the resources to successfully support your students who come to you to discuss studying abroad.

Academics

Academics

Course Equivalency Requests Context and Explanation

The Study Abroad Office (SAO) has partnered with Academic Transfer Credit Solutions (ATCS) to establish ASU course equivalencies for coursework offered on Partnership & Exchange programs. Check out the pre-approved course lists published on each program brochure page for details. New course equivalency requests may be submitted for any study abroad course that does not already appear on pre-approved course lists.

Students should submit equivalency requests as early as possible to assist them when registering for classes or making changes to their schedule. As an advisor, you are also welcome to submit new course equivalency requests on behalf of your students.

Credits and Grades Timeline

Credits and grades earned on Partnership & Exchange programs will post to ASU records approximately 3-4 months after the end of a program. The two most common causes of delayed posting of records are:

  • One or more courses completed abroad are missing ASU course equivalencies
  • The student has an unpaid balance through their program provider or host institution, preventing the transcript from being released to ASU

Your Student Wants to Study Abroad. Now What?

Your Student Wants to Study Abroad. Now What?

If your students and advisees are interested in studying abroad, you are the ultimate encourager to support this goal. We recommend meeting with him/her to have two discussions: one is conceptual about academic progress and another is practical to discuss degree requirements. Neither appointment requires extensive knowledge and training about study abroad programs. Rather, these appointments are focused on the student's academic progress.

Advisor Specific Resources

Advisor Specific Resources

Events and News

  • Study Abroad and Your Students Workshops: Find out more about the ASU Study Abroad Office, the different types of programs we offer for students, and how you can be involved. Lunch is on us!  
    • Monday, September 16, 11:30am - 1:00pm          RSVP
    • Wednesday, November 13, 11:30am - 1:00pm     RSVP
    • Monday, February 3, 11:30am - 1:00pm                RSVP
    • Thursday, April 23, 11:30am - 1:00pm                   RSVP
  • Advisor Appreciation Luncheon: We can’t do what we do without you! Each Spring, we host Advisor Appreciation Luncheons to thank you for your support. Be on the lookout for an invitation to the luncheon being hosted on your campus each Spring.
  • Curriculum Integration Professional Development Funds: Want to learn more about best practices in the field of study abroad? Would you like on-the-ground study abroad experience? We offer professional development funding (applications open late in the Fall) to send advisors to study abroad conferences and on international site visits.
  • Study Abroad Bulletin: Sign up to receive our twice-per-term newsletter containing information on upcoming events, deadlines, campus visits, curriculum integration initiatives, funding information and more.
  • Request materials: You extend our reach to students, and we want to support you. We have lots of general print materials for your students that breaks down studying abroad. These work well at your desk, in central advising offices and places where students hang out.
  • Study Abroad Calendar of Events: From our large-scale events to our weekly workshops, our calendar is always jam-packed. Check back often for updates.

Finding a Program

  • Study Abroad 101 Session: Get the basics of studying abroad in this workshop hosted by Study Abroad Office Student Recruiters.
  • Choosing a Program: Use this resource to help your student determine what is important when deciding on a study abroad program.
  • Study Abroad Major Guides: Direct students to their Major Guides to help them down program options.
  • Program Search: Search for study abroad programs by name, location, term, program type… and so much more.
  • Search by ASU Course: Identify programs that offer specific ASU courses.

Earning Credit

  • Course Equivalency Request: Used to submit courses that do not already appear on program’s pre-approved course lists (can be filled out by advisor or student)
  • Academic Advising Form: Required for all students participating in a Partnership or Exchange program
  • Internship Coordinator Review Form: Partnership and Exchange participants seeking to earn credit for an internship abroad must submit a completed form.

Funding Study Abroad

  • Study Abroad Office Scholarships: The SAO offers many different scholarships based on financial need, diversity and academic merit.
  • Scholarship Database: Search SAO, departmental, partnership, national and external scholarships through this database.
  • ASU Financial Aid: This page guides students to Financial Aid and Scholarship Services and explains how to understand a program’s Cost Sheet.
  • Financing Your Study Abroad Workshops: These workshops--available in person and online--offer suggestions for how to fund a study abroad program using financial aid, scholarships and community-based funding.  
  • Low-Cost Programs: This tool highlights semester study abroad programs comparable to the cost of attendance for a semester at ASU.