Novel coronavirus information

Study Abroad FAQs  |  Fall 2020 update  | Novel coronavirus updates

Group Travel

Travel Registration

Registration includes a request for basic travel details (e.g., cities/countries and dates, emergency contacts, etc.) and an electronic signature document. Information provided by students and trip leaders within their travel registration may be used in the event of an emergency to locate travelers and communicate emergency information.

PLEASE NOTE: ASU will charge a fee to travelers who register with the ASU International Travel Registration System.* The International Travel Service Fee for the 2018-2019 academic year is $3.00 per day. All charges will be posted to the traveler's student account.

Register Self-Pay Group Travel

For students paying the International Travel Service Fee directly. Once authorized, the charges will be billed to your ASU student account. 

Register Sponsored Group Travel

For students who have been pre-approved to have an ASU college/dept/school pay the International Travel Service Fee (through a grant or otherwise).

Register as a Group Leader

For ASU faculty or staff members leading or traveling with one or more ASU students on University-Related Travel abroad.

*Students/faculty/staff traveling abroad on programs administered by the ASU Study Abroad Office are registered in a separate system.

For Your Consideration

Advanced Planning

ASU faculty, staff or students leading, organizing or otherwise involved with students participating in University-Related Travel must contact the Study Abroad Office as early as possible before the travel/program begins. ASU departments/programs funding projects that involve international travel by students are responsible for reporting this information to the Study Abroad Office so that students can complete travel registration prior to departure.

Travel Risk Management Services

The Study Abroad Office will review the group’s travel plans and discuss with the group leaders best practices and ASU policies to be followed related to arrangements for the health, safety, and security of the ASU travelers. 

Travel Intelligence

The Study Abroad Office will provide registered travelers access to mobile-ready international travel intelligence and risk analysis and advice - before and during international travel - about things like immunization requirements, safety risks, emergency services, LGBTQIA traveler concerns, and political stability/unrest.

Emergency Communications Services

Registered travelers will have access to 24/7 ASU emergency response services while abroad on University-related travel. Before departure, all registered travelers should be equipped with vital emergency information by reviewing ASU's Emergency Contacts and Procedures.

International Health Insurance

Before departure, the Study Abroad Office will enroll all registered travelers in an international medical/evacuation/repatriation insurance program. ASU's partner, GeoBlue, provides registered travelers access to numerous resources to help manage medical needs before and during travel.

Resources for Group Leaders

  • ASU Faculty/Staff Travel Resources: There are a number of ASU policies and resources governing faculty/staff international travel, including those highlighted by ASU Business and Finance.
  • Pre-Travel Training: ASU faculty/staff traveling abroad with one or more ASU students on University-related travel can access a variety of program leader workshops hosted by the Study Abroad Office.

Other Considerations

High Risk Destinations

High Risk Destinations

All University-Related Travel to a country and/or area designated as a “High Risk Destination” requires advance review and approval by the Office of the University Provost or designee. ASU’s International Travel Advisory Committee (ITAC) reviews all planned student travel to High Risk Destinations and advises the Study Abroad Office and the Office of the University Provost whether the proposed travel should be approved.

A country and/or area is designated as a “High Risk Destination” if any of the following conditions apply:

  • A current Travel Advisory (Level 3) has been issued by the U.S. Department of State;
  • A current Travel Health Warning (Level 3) has been issued by the U.S. Centers for Disease Control and Prevention;
  • A destination has a current WorldAware Security Assessment rating of 4/5;**
  • A destination has a current Concur Security Rating of 4/5;** or
  • ASU travel to a country/area has been designated as restricted by the Office of the University Provost, based on recommendation from the ITAC.

The following conditions and restrictions apply to High Risk Destinations:

  • In addition to all other required travel documents, students registering travel to a High Risk Destination must review supplemental information provided by the Study Abroad Office and acknowledge the risks related to such travel by digitally signing an Acknowledgment of Safety and Security Risk(s) within the online travel registration system.
  • The Provost, the ITAC, or the Study Abroad Office may authorize or restrict ASU travel to specific regions within a High Risk Destination.
  • No ASU student, faculty or staff will be required to travel to a High Risk Destination. 

**WorldAware and Concur are third party travel intelligence service providers with which ASU has a contractual relationship for risk analysis and other travel risk management services. ASU will not approve student travel to any destination with a 5/5 rating from WorldAware or Concur.

Local Laws and Regulations

Local Laws and Regulations

All students/faculty/staff engaged in University-Related Travel must comply with all applicable laws and regulations imposed by, or applicable to, the country/area to be visited. Failure to comply with the laws and regulations of a foreign country could result in arrest, imprisonment, and prosecution by foreign governments. ASU may have limited ability to intervene or assist in the event of arrest or imprisonment abroad.

Principal Investigators engaged in research abroad and utilizing students in the conduct of such research must obtain, in advance of such research activity on foreign soil, all special visas, permits, consents, etc. that may be required by local authorities. Principal Investigators are encouraged to contact the local embassy for assistance if any concerns arise.

Travel Restrictions and Export Controls

Travel Restrictions and Export Controls

The ASU Office of Research Integrity and Assurance (ORIA) oversees ASU’s compliance with federal laws and regulations related to export controls and travel restrictions to sanctioned countries. The Executive Vice President of Knowledge Enterprise Development is authorized to prohibit or restrict ASU travel to any country or region that poses an unacceptable risk for purposes of compliance with such laws and regulations.

See RSP 214 for more information.

Travel and Immigration Info

Travel and Immigration Info

The Study Abroad Office has collected this list of resources to assist community members in their pre-departure planning to minimize delays, disruption and/or inconvenience during your travel. Please note that it is up to each individual traveler to understand what documents are required for international travel and to comply with all relevant policies and regulations. ASU does not represent faculty, staff, or students in personal legal matters.