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Study Abroad Program Leader Preparation

ASU Faculty-Directed study abroad program leaders (including support faculty/staff) are required to complete two online training modules prior to leading any study abroad program: Title IX and Your Duty to Report and Intersections: Intersections: Preventing Harassment and Sexual Violence.

All study abroad program leaders (including support faculty/staff) are also required to attend an in-person Emergency Preparedness and Response Seminar before leading an ASU study abroad program (at least once every two years). In addition, all Faculty Directors and support faculty/staff will be expected to complete one (1) additional workshop each year.  

Please find below a description of the required Emergency Preparedness and Response Seminar, Fall and Spring mini-conferences, Facilitating Successful Programs workshops, CORE workshops, and other training opportunities, along with the most updated schedule of events.

Emergency Preparedness and Response Seminars

ASU requires that all study abroad program leaders (including support faculty/staff) participate in an Emergency Preparedness and Response Seminar every two years. In addition, Faculty Directors will be expected to complete one (1) additional workshop each year.  For additional information about this expectation, click here. Program leaders who completed the Emergency Preparedness and Response Seminar during the 2019/2020 academic year will not be required to attend for their 2020/2021 programs; all others will be required to attend.*  Seminar presentations are facilitated by the SAO Associate Director of International Health, Safety and Security and cover preparation prior to departure, resources available, and actions to take while abroad when responding to emergencies.

The SAO offers two versions of the Emergency Preparedness and Response Seminar: one for those who haven't attended in the past and another for those who have attended in the past but are required to attend again. Below is the current schedule of these two separate seminars.

EPR 101: Emergency Preparedness and Response Seminar for NEW Program Leaders

EPR 201: Emergency Preparedness and Response Seminar for RETURNING Program Leaders

*Program leaders will not receive a travel advance until they attend a seminar and will be notified if they need to attend a seminar.

 

Faculty/Staff Professional Development Mini-Conferences

Because we know it can be difficult to come to a monthly workshop, the SAO will be offering a mini-conference on the Tempe campus during both the fall and spring semesters. Program leaders may register for one or two sessions per conference, as well as the lunch provided by the SAO.

Fall Semester Mini-Conference

Spring Semester Mini-Conference

Friday, October 16, 2020

11:00 a.m. - 12:00 p.m.

  • Required Orientation for New Faculty Directors - Memorial Union (MU) Cochise/228
  • Promoting Inclusion and Effective Group Dynamics - Memorial Union (MU) Yuma/225
  • Tips for Effective Pre-Departure Orientations - Memorial Union (MU) Navajo/240

12:00 p.m. - 12:45 p.m.

  • LunchMemorial Union (MU) Cochise/228

1:00 p.m. - 2:00 p.m.

  • Best Practices for Effectively Marketing Your Program - Memorial Union (MU) Cochise/228
  • Designing Strong Programs: Tips and Tricks for Program Development - Memorial Union (MU) Yuma/225
  • Supporting Diverse Student Identities Abroad - Memorial Union (MU) Navajo/240
RSVP NOW for one or more Fall Mini-Conference sessions

Click here to see the Memorial Union (MU) on a map. All sessions are on the 2nd floor.

Friday, March 26, 2021

11:00 a.m. - 12:00 p.m.

  • Required Orientation for New Faculty Directors - Memorial Union (MU) Cochise/228
  • Designing Strong Programs: Tips and Tricks for Program Development - Memorial Union (MU) Yuma/225
  • Supporting Diverse Student Identities Abroad - Memorial Union (MU) Santa Cruz/229

 12:00 p.m. - 12:45 p.m.

  • LunchMemorial Union (MU) Cochise/228

1:00 p.m. - 2:00 p.m. 

  • Lessons from Abroad: Returned Program Leader Panel - Memorial Union (MU) Cochise/228
  • Promoting Inclusion and Effective Group Dynamics - Memorial Union (MU) Yuma/225 
  • Tips for Effective Pre-Departure Orientations - Memorial Union (MU) Santa Cruz/229
RSVP NOW for one or more Spring Mini-Conference sessions

Click here to see the Memorial Union (MU) on a map. All sessions are on the 2nd floor.

PLEASE NOTE: Faculty Directors are expected to attend one (1) workshop every year, in addition to the required Emergency Preparedness & Response Seminar.


Facilitating Successful Programs Workshops

This group of workshops is designed to help faculty develop and faciliate successful programs.  From program design and marketing to creating a good environment on the ground and honing intercultural competencies abroad, these workshops will provide faculty with tips and tricks to create and lead even stronger programs.  Workshops will include hands-on activities, opportunities to interact with veteran faculty, and thoughtful approaches to developing intercultural curiosity and respect in program participants. Most workshops will be held in person and via Zoom.

Best Practices for Effectively Marketing Your Program

Join us as we hear from veteran faculty members who have a flair for marketing.  They’ll share tips, tricks, and best practices that have helped them fill their programs over many years.  Work together with other participants to articulate your study abroad “elevator speech,” and brainstorm new ways to spread the word about your program. 

Designing Strong Programs: Tips and Tricks for Program Development

New to study abroad and not sure what a good itinerary looks like?  A years-long veteran looking for ways to enhance your program?  This workshop is for you!  We’ll focus on three important aspects of program development: balance between academic and cultural activities, the importance of program pacing to promote mental health and rest, and ways to facilitate intentional reflection before, during, and after the program. 

Promoting Inclusion and Effective Group Dynamics

One of your roles as a study abroad program leader is to establish and nurture a group dynamic that creates a community of intercultural learners. In this session, we will explore the different stages of group development through the lens of the study abroad program life cycle while also discussing strategies for managing group dynamics and infusing inclusion into those practices. You will leave with some practical ideas for fostering successful and inclusive groups on program.

  • Friday, April 16, 2021. 10:00 a.m. - 11:00 a.m. Zoom only

Cultivating Global Awareness and Sensitivity

Perhaps your most significant, yet often most underplayed, role of being a program leader is developing intercultural competencies and global awareness in your students.  Take a break from logistics planning and join us as we talk about ways to become strong cultural mentors.  We’ll offer practical ways for you to encourage intercultural sensitivity and development in your students and give you tangible tips for managing cultural stress and adjustment among your students. 

PLEASE NOTE: Faculty Directors are expected to attend one (1) workshop every year, in addition to the required Emergency Preparedness & Response Seminar.


Crisis and Operational Response Education (CORE)

Crisis and Operational Response Education (CORE) is an initiative from the SAO to identify key areas that are central to a sound health and safety culture within the ASU study abroad community.  The primary goals of CORE are to equip study abroad program leaders, encourage collaboration, and improve programming so that study abroad initiatives at ASU can continue to grow.  The CORE curriculum is meant to be an interactive, engaging, and organized way of administering health and safety protocol and fostering a culture of best practices within our study abroad community. Below are details of the CORE workshops for the 2020-2021 academic year:

Study Abroad and Mental Health Awareness

This workshop, facilitated through a partnership with ASU Counseling Services, aims to give study abroad program leaders basic information to help them identify and work with students who might experience a mental health crisis while studying abroad. Key resources and strategies will be shared to help faculty directors and support faculty/staff feel better prepared to respond if a situation develops during the program.


Expect the Unexpected: Preparing for Common Mishaps Abroad

This workshop will deliver ASU’s basic expectations regarding incident response and incident management. Best practices gleaned from NAFSA: The Association of International Educators and the Forum for Education Abroad working groups will accompany discussions, case studies, and table top exercises to give each participant a framework from which to effectively respond to common incidents that occur during study abroad programs. This workshop is separate from, and does not replace, the mandatory Emergency Preparedness & Response Seminar.


Sexual Violence Abroad

This workshop, facilitated in partnership with ASU's Sexual Violence Awareness, Prevention and Response program, will provide faculty with skills to manage an incident involving sexual violence during the program.  Faculty will learn about initial steps to take if an incident is reported and will be equipped with the knowledge of ASU resources that will come to bear in such a case. Strategies will be shared to help faculty directors and support faculty/staff feel better prepared to respond if a situation develops during the program. This workshop is separate from, and does not replace, the mandatory Emergency Preparedness & Response Seminar.

PLEASE NOTE: Faculty Directors are expected to attend one (1) workshop every year, in addition to the required Emergency Preparedness & Response Seminar.

 

Other Training Opportunities

American Red Cross CPR/AED/First Aid Certification Courses

The SAO strongly encourages all study abroad program leaders to maintain a valid CPR/AED/First Aid Certification, from either the American Red Cross or the American Safety and Health Institute (ASHI). We are fortunite to have access to both certification courses on ASU's campuses, so the SAO is pleased to cover the cost of your American Red Cross certification through Sun Devil Fitness, or your ASHI Certification through the Office of Preparedness and Security Initiatives. Both are quality programs, so choose the one that fits best in your calendar.

  • For certification through the American Red Cross, please view the schedule of available classes and then notify the SAO which date and time you are attending so that we can communicate with the instructors, get you registered, and arrange payment in advance. 
  • For certification through the American Safety and Health Institute, please view the ASU Events Calendar to find available classes and then register yourself for the course using the link provided there. Please be sure to notify the SAO in advance so that we can ensure you will not have to pay out-of-pocket for the training; you may also notify your instructor on the day of the course that you are a study abroad program leader and they will bill us for the cost of the certification.

 

Webinars & Online Resources