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Arizona State University (ASU) encourages colleges, schools, departments, and faculty to initiate new international programs to foster ASU’s international mission to "engage globally." In order to assure that new programs meet appropriate academic standards, avoid duplication, and support the university’s strategic global engagement goals, all new program proposals must be reviewed and approved by the Chair of the Department/Section and the Dean of the college proposing the program, as well as the Director of the Study Abroad Office. This review process is facilitated by the ASU Study Abroad Office (SAO).
For more information, please click on the links below. For additional guidance, or to request a new program application packet, contact Shira Burns, Assistant Director, ASU Study Abroad Office.
To begin the Program Proposal process, the faculty/staff member proposing the new program should contact Shira Burns, Assistant Director of Study Abroad, to discuss program ideas. It is also recommended you consult the SAO website for additional details on proposing new programs and a list of current exchange programs.
While most international exchange programs flourish, many others wither due to lack of intentional planning, departmental commitment, curricular fit, or student interest. Be sure to consider the following (the SAO can help collect data on any of these topics):
Any ASU faculty member who wishes to propose and develop a new Exchange or Partnership program should contact Study Abroad Office Assistant Director, Shira Burns, to request a New Program Application Packet. All new programs must be reviewed and approved by both the leadership of the initiator's academic unit and by SAO. Before proposing any new ASU Exchange or Partnership program, please review the list of ASU's current international partner institutions, courtesy of International Initiatives, Graduate Education (IIGE).
The Assistant Director of the Study Abroad Office will only approve new program proposals that are in the best interests for both ASU and the partner institution. Understand that submitting an application packet is not an automatic approval of a program. The promotion, planning, and recruitment for a program cannot begin until the inter-institutional agreement is signed by both parties.
The signed agreement must be finalized at least 2 months prior to the application deadline for the program before student mobility can take place. If it is not, the start date of the program will be delayed until the agreement is finalized. Incomplete New Program Application Packets will be rejected and sent back to the applicant. PLEASE NOTE: The application deadline for ASU students participating in fall, summer and academic year programs is March 1; the deadline for ASU students participating in spring and calendar year programs is September 25.
If you pursue completing a New Program Application Packet, please carefully answer the application questions, keeping in mind that SAO will place very high importance on your ability to assure that this balance can be maintained. Please understand that programs where student mobility is out of balance cannot be continued and will be terminated.
It is extremely important to ASU that SAO sponsor only exchanges programs that will be equally beneficial to ASU students in ways beyond what is already available to them through existing programs. A common problem with exchange programs is that many students from one institution want to attend the other, while on the other side few students are attracted to the partner institution. This creates an imbalance, and the partnership ends up benefiting primarily only one partner.
After meeting with the Assistant Director of Study Abroad, and addressing the key considerations outlined above, the proposer should complete the following steps:
Once the Exchange Program Proposal forms have been submitted to the Assistant Director of Study Abroad, all proposals are reviewed by the Assistant Director of Study Abroad, the Associate Director of Student Safety and Engagement, and the Vice Provost for Undergraduate Education. Once both forms are received, the proposer can expect to hear back within 20-30 days.
The initiating department understands that they have a responsibility for the success of this program and will need to work closely with SAO to ensure its viability. This may include the signing of an inter-departmental agreement between SAO and the initiating department outlining each party's responsibility.
New agreements are initiated for a three year period, and can be renewed if the program is a success.
During the third year of activity, the program will be reviewed by SAO. Program renewal or termination depends on the degree to which the program has met the goals outlined in this proposal, the level of support demonstrated by the initiating department, level of student interest and mobility, and the degree to which the program meets ASU international initiatives.
Renewal agreements are generally established for an additional five years.